I’m a business analyst, and a big part of my job involves working with engineers and product managers to gather detailed, in-depth information. For reasons I don’t fully understand (though I have my theories), I often find that engineers, in particular, seem oddly reluctant to share the information I need. This makes the process more challenging than I’d like. Does anyone have tips or tricks for building trust with engineers to encourage them to share information more willingly and quickly?

EDIT: Here’s a summary with more details for those who requested more info: I’m working on optimizing processes related to our in-house file ingestion system, which we’ve been piecing together over time to handle tasks it wasn’t originally designed for. The system works well enough now, but it’s still very much a MacGyver setup—duct tape and dental floss holding things together. We got through crunch time with it, but now the goal is to refine and smooth everything out into a process that’s efficient, clear, and easy for everyone to follow.

Part of this involves getting all the disparate systems and communication silos talking to each other in a unified way—JIRA is going to be the hub for that. My job is to make sure that the entire pipeline—from ticket creation, to file ingestion, to processing and output—is documented thoroughly (but not pedantically) and that all teams involved understand what’s required of them and why.

Where I’m running into challenges is in gathering the nitty-gritty technical details from engineers. I need to understand how their processes work today, how they’ve solved past issues, and what they think would make things better in an ideal world. But I think there’s some hesitation because they’re worried about “incriminating” themselves or having mistakes come back to haunt them.

I’ve tried to make it clear that I’m not interested in punishing anyone for past decisions or mistakes—on the contrary, I want to learn from them to create a better process moving forward. My goal is to collaborate and make their jobs easier, not harder, but I think building trust and comfort will take more time.

If anyone has strategies for improving communication with engineers—especially around getting them to open up about technical details without fear—I am all ears.

  • ramsgrl909@lemmy.world
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    2 hours ago

    I work in a fairly toxic work environment.

    The reasons I do what the engineers are doing are,

    1. A lot of times people will ask me questions and I give them answers. Then something will go wrong and it will somehow be my fault that I didn’t mention it to them (they didn’t ask, and I don’t know the specifics of what they are doing).

    2. I have my own goals and projects for the year. Why should I give you a significant amount of my time when my salary/bonus will not reflect helping you in anyway.

    3. Job security.

    These might sound bad, but that is how it works in corporate America

    Edit: It sounds like you need management on board with you before you can fully continue

  • BrianTheeBiscuiteer@lemmy.world
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    3 hours ago

    As an automation/software engineer that works with sysadmins I think there’s a natural resistance to top-down initiatives or others meddling with their processes (i.e. they’re the SMEs so just let them work). I could also see your line of questioning go into a decision to restructure and eliminate jobs.

    In the first case (general change resistance) I think you’d need to come with numbers that show how expensive a dept is compared to industry standards or how inefficiency drives issues downstream.

    In the second case the best way to show jobs as secure is to detail all the work that needs to be done, implying how foolish it would be to cut staff and miss even more deadlines.

  • serenissi@lemmy.world
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    2 hours ago

    Install linux/*bsd on your work device (that you take into meetings). Respect from engineers will immediately skyrocket : D

  • intensely_human@lemm.ee
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    5 hours ago

    Keep your promises and tell the truth. If you don’t keep your promises, be the first to acknowledge the failure.

    I was an engineer for a long time and among my peers the problem we had with management was often that they had a slippery relationship with the truth.

    Also, demonstrate forgiveness within the organization for technical mistakes. If your engineers don’t want to share the bad decisions they’ve made, look for aspects of your company culture that punish people who admit mistakes.

    One example would be times when someone spoke about a mistake they made and then was relieved of responsibility because of it. That’s an example of punishing the admission of a technical mistake.

  • Hugin@lemmy.world
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    6 hours ago

    As an engineer you learn to be very careful about what you say to non engineers.

    A trivial example.

    What if we make change x?

    It’ll make some things harder and some things easier.

    One week later.

    Why are you having problems? You said doing x would make things easier.

    More complicated example.

    Can this be used for real time control?

    Define real time.

    Just answer the question.

    I can’t it’s a bad question. I need to know what you are trying to control.

  • ulterno@programming.dev
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    6 hours ago

    hesitation because they’re worried about “incriminating” themselves

    This is a hard one. Because this is not about engineers, but their nature as people.

    An anecdote: A lawyer, once casually asked me - if I were to design a building (this was hypothetical, because I am not a civil engineer) and after construction, was to realise some mistake that would cost lives, would I go on to tell them about it - and his tone seemed like he considered it common sense that I won’t report it.
    So, at least in his mind, it is common sense that people hide their mistakes.

    technical details

    I am a kind of person that doesn’t know that people find it difficult to understand concepts out of their domain (mostly because I understand most, well explained stuff, irrespective of domain) and if someone were to ask me about my work, I would easily wander into the details. After a few years of industry experience, realising that to not be the case, I tend to be more abstract.

    If you want the engineers to tell you more in depth about the technical stuff, I’d suggest you to show them your aptitude to understand their stuff and you will see them going more into detail of it. I had a manager (kind of), who was also an engineer and used Linux on a regular basis. I found it easy to discuss more in depth regarding solutions (the product was using Linux too) due to his familiarity.

  • jubilationtcornpone@sh.itjust.works
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    7 hours ago

    There are a few things you can do that will help make everyone’s life easier.

    First thing, ask engineering what can be done to reduce technical debt and then fight for it aggressively. This is often a hard sell to the product owners at first because it can increase the time it takes to produce new features, at least initially. In the long term, it will pay huge dividends to everyone involved.

    When tech debt gets ignored on a new project, the timeline usually goes something like this:

    • Project is barreling toward MVP at lightening speed. The Product owner said “move fast, break things” and engineering is delivering based on that mindset and everything seems to be going great.

    • MVP is almost ready but uh oh! Now a new feature has been requested.

    • “Move fast, break things” doesn’t allow time for code that is easily understandable or extendable to fit new use case scenarios so a huge chunk of the codebase has to be rewritten to accommodate the new feature.

    • Wash, rinse, repeat.

    Without a major change in design philosophy, the cycle tends to get worse over time with small features requiring more and more extensive refactoring and the number of regression bugs skyrocketing. Not to mention the code base is now a disorganized, smoldering pile of spaghetti that every dev loathes having to work on. Stakeholders are unhappy. Customers are unhappy. Engineers are unhappy. Everyone is unhappy.

    Second thing, talk to some actual users, people who are NOT involved in the project, to get their feedback. As an engineer, I like working on projects that add value to someone’s life, or at least make their work day easier. I want the user experience to be positive. I want the features I’m working on to enhance that experience. I don’t want to waste my time working on features that are completely useless and will be rejected by the users as such just because some VP who doesn’t understand what the users want has a bright idea. I’ve experienced this a lot throughout my career and to some degree it’s curbed my interest in software engineering, simply because I feel like a lot of my time and effort were wasted on projects or features that were DOA.

  • TheBananaKing@lemmy.world
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    8 hours ago

    Probably they’d rather drink a dogshit milkshake every single morning than use fucking JIRA, and they’re hoping you die of natural causes before you get a chance to force it on them.

  • big_fat_fluffy@leminal.space
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    6 hours ago

    Engineers are, as a rule… well, you’ve seen what they’re like. You gotta loosen them up with drugs first if you want a decent conversation.

  • JeeBaiChow@lemmy.world
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    12 hours ago

    Frankly, it’s tiresome trying to describe technical details with business analysts who glaze over something you’re passionate about, treating it like nerdsprak. If the engineer has spent any amount of time producing a solution, you can bet he’s passionate and invested. Give credit where credit is due and don’t sound like an obnoxious condescending douchbag when doing so. People can tell when a disinterested person is giving fake praise. It’s quite different when a crowd of peers is giving recognition of a job well done. And no, you’re probably not as smart as they are in their field of expertise.

    Also, listen to their input. They don’t want a product with their name going live with a feature the bean counters want, but the engineers know make the product worse. It’s like a mom watching your daughter to go to prom with a cheap haircut because dad as too cheap to fork out for a perm. You know what I mean.

  • kopasz7@sh.itjust.works
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    14 hours ago

    Anecdote from my first job (software engineering): New manager wants to know what our team does and how our process and software works. Like, he really really wants to know it!

    Okay, I book a timeslot and prepare some slides and an example; we have a meeting. I go over the high level stuff, getting more and more specific. (Each person on our team was responsible for end-to-end developing bootloaders for embedded HW.) When I got to the SW update process and what bit patterns the memory needs to have and how the packets of data are transmitted, he called off the meeting and I’ve never seen him since.

    I guess, he didn’t want to know THAT much after all.

  • seven_phone@lemmy.world
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    18 hours ago

    If you are saying things like ‘I’m not interested in punishing anyone for past decisions or mistakes’, I think I can see the problem.

    • Pup Biru@aussie.zone
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      4 hours ago

      I’m not interested in punishing anyone for past decisions or mistakes

      right so you think our decisions were mistakes rather than at best suboptimal but reasonable given the information at the time? how arrogant

      • seven_phone@lemmy.world
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        24 minutes ago

        I do not know you but from this response I think I understand even more clearly why no one is talking to you.

  • ricecake@sh.itjust.works
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    20 hours ago

    Accept “I have no idea” as an answer, and don’t use it as an opportunity to push things in the direction you want.
    learn to account for people being wrong, and don’t punish them for it.

    Engineers want to be accurate. They don’t want to give answers that they’re unsure about or just speculating.
    Early in their careers they’re often willing to, but that gets beaten out of them pretty quickly by people with deadlines. Expressing uncertainty often means the person interprets the answer in the direction they want, and then holds the engineer to that answer.
    “It could be anywhere from 2-8 months I think, but we won’t know until we’re further into the design phase” is taken as 2 months, planned around, and then crunch Time starts when it starts to go over. Or revising an estimate once new information or changing requirements are revealed is treated as incompetence, even though more work taking more time is expected.

    It’s in the self interest of the engineer to be cagey. “I don’t like to give estimates this early” is much harder to turn into a solid commitment than an earnest best estimate given the current known state of the project.

    Similar for resources required or processes. Anything you don’t say is unlikely to be held against you.

    • DominusOfMegadeus@sh.itjust.worksOP
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      19 hours ago

      This is brilliant. I often suspected they did not want to “incriminate” themselves, and I have tried assuring them that that is in no way what I am about. I am looking to optimize processes, and I am very eager for their ideas on what would work better than what we’ve been doing.

      • orcrist@lemm.ee
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        19 hours ago

        Verbal assurances mean little to many. At least put it in an email. Otherwise CYA dominates.

        • corsicanguppy
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          5 hours ago

          And remember the docco kicks around forever. Indemnification until retirement is impossible to ensure.

          And, as our RedHat TAM rediscovers, we can bring that shit out of the archive to prove a point … or to heckle about overblown systemd promises, but that’s PTSD for another venue.